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Bespoke procurement software, from data to deployment.

We connect, clean and reconcile your structured and unstructured data then build bespoke applications around your rules, approvals and exceptions.

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Trusted with billions in spend.

  • “Our Customer Service team were often bogged down with manual order entry and lengthy processes. Khotan is helping us reduce slow and repetitive admin tasks.”
    Customer service lead, Anchor Packaging — Manual order entry
  • “We agreed the measure before anything was built. That number is why the second application was easy to approve.”
    Procurement manager, Simon George & Sons — Supplier price files
Read case study

Agents can’t fix data they can’t trust.

Procurement data is scattered across systems, documents and email.

Every system, one trusted set of data
Records and documents, cleaned and reconciled into one set. Approved results write back to the system that owns them.
Your rules become software
Approval thresholds, policy checks and exceptions become application logic. Our engineers build it with you, through production.
Private inference. Your controls.
Models run privately on your data. Agents work inside your permissions, approvals and audit trail.

See the first application each team put into their operation.

Enterprise workflows

Procurement teams kept their existing systems and used Khotan to make one costly process reliable enough to run in software.

of supplier invoices posted into ERP
$2.5M of supplier invoices posted into ERP
suppliers billing into one shared inbox
185 suppliers billing into one shared inbox
Systems connected
Fresh ERP, Outlook, Brismark Online

Old systems. Real processes. Software built around both.

Khotan turns the way your team already works, including its rules and exceptions, into applications your team can actually run.

Explore workflows
Invoice processing
Process invoices from inbox to ERP.
Match invoices to purchase orders and goods receipts, flag anything that doesn’t line up, and send approved invoices into your ERP.
Invoice review
invoice_INV-2048.pdfSource invoice$4,862.40
ERP billReady for ERP
Wattle Creek IngredientsINV-2048Total$4,862.40
Purchase orderPO-1182
Goods receiptGR-884
Quantity84 matched
Matched and ready to create in ERP
Procurement operations
Keep requests and purchase orders moving.
Check requests against policy, route approvals, chase suppliers, and flag the orders that need attention, all from one place.
Manufacturing scheduleMO-1048
Orders
29
30
31
1
2
3
4
MO-1048Northline Industrial
MO-1056Arden Components
MO-1061Redbank Fabrication
Contract management
Hold suppliers to what they agreed.
Track audit dates, renewals, and promised service levels, then flag missed commitments and calculate any credits you are owed.
ObligationsC-2211 · Credits owed
Delivery windowAgreed 3 days5 days on 6 loads
Quarterly auditAgreed by 15 JulCompleted 12 Jul
Price holdHeld to 30 SepHeld
Service credit owed $1,240 · ready for review
Agent context
Present full business context to your agents.
Connect systems, contracts, policies, documents, and email into current, permissioned context any agent can use.
Agent request
ERPContractsPurchasing policyShared mailboxes

What did we agree with Northline on payment terms?

Net 45 from invoice date, with 2% discount if paid within 10 days. The ERP vendor record still shows Net 30.

C-2211 §4.2ERP vendor record
Answered from 3 sources · limited to this user's permissions

Built around your operation.Accountable through production.

Engineers alongside your team

Our engineers work alongside procurement, data and security, build around your systems and stay through production.

You stay in control

You choose what Khotan reads, who sees it, what needs approval and what gets written back.

Your advantage stays yours

Your data, rules and knowledge stay under your control. We do not use them to train models.

Reuse what works

Connections, clean records and rules from the first application can be reused in the next.

See what Khotan could build for you.

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